Resources
The event planner's checklist
6 stages and 28 steps, from choosing a date to the follow-up, written for people who run tech events in Australia. Register to download the PDF, and we send you the updates. Exhibiting or sponsoring? The booth cheatsheet is free too.
A look inside
FreeThe first stage, in full. The rest is in the PDF.
12 or more weeks out: the date and the shape
- Check the calendar for other events on your shortlist of dates, in your city and on your topic.
- Check public holidays and school holidays in every state your audience travels from.
- Decide who the event is for, how many people, and whether it is in person, online or both.
- Set a budget with a line for accessibility, catering and a 10% contingency.
- Shortlist venues and ask each for capacity, step-free access, hearing loop, AV and wifi details in writing.
Also in the full checklist
- 2.8 to 12 weeks out: lock it in5 steps
- 3.4 to 8 weeks out: tell people5 steps
- 4.The week before5 steps
- 5.On the day4 steps
- 6.Afterwards4 steps
23 more steps, covering venues, insurance, accessibility, speakers, catering, the day itself and the follow-up.
Get the full checklist
- All 6 stages and 28 steps
- A printable PDF with tick boxes
- Current edition: October 2026
- Updates by email when it changes
For sponsors and exhibitors
The EventChecker Booth Cheatsheet
22 things to do before, during and after an event so your booth pays for itself, each with the reason it matters. From Execs & Techs, v1.3, October 2026.
- Document the business goals you are hoping to achieve: the number one thing that shapes every other decision on the list.
- Set a numeric KPI target and your full cost baseline: a number tells you if it worked, and you cannot work out return without knowing what you spent.
- Name who owns follow-up, and by when: the single biggest reason leads go cold is that nobody owns them.
In the full cheatsheet
- Before the event12 steps
- During the event4 steps
- After the event4 steps
- Also good to remember2 steps
More for organisers
Check a date
See what else is on in your city that day, and any public or school holiday.
Public and school holidays
Every state and territory, for this year and next.
Ethical swag guide
Giveaways people keep, from suppliers you can stand behind.
Website widget
Show upcoming events on your own site with one line of code.
Calendar feeds
Subscribe to a city or topic in your own calendar app.
Find speakers and volunteers
List what your event needs and take offers by email.